Sourcing Request Form

The Sourcing Request Form is a 4 page document, with instructions on tailoring the document and a document revision record. The document then provides a sourcing request form. The form provides space for a company to fill in their details and includes information such as budget, suggested tenders list, business work, scope of work, schedule and much more. The document also provides a space for approvals and authorising signature. 

A Sourcing Request Form is prepared by the person in the business who has a requirement to purchase goods and/or services.  At a minimum it needs to contain an overview of the requirement (scope of work), schedule and approved budget that has been allocated.  All applicable sourcing requirements (refer to C&P Procedure XXX-CP-CPP-000) should be formally requested by completing this form as it is the starting point for your C&P team to begin developing a strategy.

Promitheia recommends making this template available to your wider organisation as most departments will have a procurement need at some point.  For the avoidance of doubt, C&P is not responsible for the preparation of this form.